Based on an article in Inc. Magazine, research suggests that in an eight-hour day, the average worker is only productive for two hours and 53 minutes. Recently our team went through efficiency training in order to better serve our clients. No matter how fine-tuned your skills, we can all use time-management improvement. Here’s a few useful tips:
- Write It Down. Whether you use a pad and pen, phone app, or computer program, write down your tasks for the day. Then number them from greatest to least important. Start with number one.
- Stop Multi-tasking. There is an overwhelming amount of scientific data that shows that dual tasking is closely related to reduced activity in the brain and lower attention spans. Instead, set a timer and practice doing one thing at a time, as fast as you can. This works for housework too!
- Practice Time Blocking. Time blocking is a time management method that has you to divide your day into blocks of time. Each block is dedicated to accomplishing a specific task, or group of tasks, and only those specific tasks. Do a quick Google search for examples.
- Group Similar Tasks Together. Also known as batching, this strategy is based on the idea that anytime we move from one type of task to another, we waste time. When possible, do similar tasks in the same time block.
- Identify your most-productive time of day. This requires a level of self-awareness and reflection. When do you feel most alert and energized? When does concentration come easily? Plan tasks and projects requiring high levels of focus during your ‘prime time.’